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A practical system should separate data collection, validation, risk assessment, decision-making, and reporting. The following workflow gives an importer a repeatable operating model.

A shipment-level record should connect commercial data with sustainability evidence. At minimum, store:

For covered products, the EUDR requires geolocation of the plots of land where the relevant commodity was produced. The exact evidence required can depend on the product, supply-chain role, and applicable legal guidance, but a general supplier address is not a replacement for production-plot information.