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Rejection handling is where many automation projects fail. A system that only accepts valid invoices creates a manual backlog for everything else.

You should be prepared to receive both formats if your suppliers or customers use them. The workflow should detect XRechnung XML and ZUGFeRD files with embedded XML, then apply the correct validation and extraction process.

OCR is not the preferred method for XRechnung because the invoice data is already structured in XML. OCR may be useful for legacy PDF invoices, but structured data should be extracted directly whenever it is available.