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A well-designed workflow starts when a form passes validation and ends when all required onboarding tasks are complete or explicitly assigned to a person for review.

The most reliable design uses a central onboarding record and clearly defined system responsibilities. The HRIS usually acts as the system of record for employee identity and employment information, while other systems consume only the fields relevant to their work.

Yes. The workflow can connect systems through APIs, webhooks, secure file transfers, or approved middleware. The important requirement is a consistent internal data model and a clear mapping for each provider.